List can be used to store the information or we can say track the information. SharePoint 2010 provides number of different kind of list. we are used tables to store information in database and Excel spreadsheet. If we see the structure of list, list contain columns and row which is is very similar to tables and Excel spreadsheet so we can say list is very similar to both. So we can store everything in list from contact to task.
We can categorized SharePoint List in three basic category.
- Communications lists are used to track announcements, contacts, and discussion boards.
- Tracking lists are used to track information such as links, calendars, tasks, issues, and surveys.
- Custom lists provides a facility to create a list as per your need.
After above discussion the very next question comes in our mind is what are the difference between list and library ?
Library is a one kind of special List which allows you to store files with in itself.Items which we are tracking in library they are file itself. So we can apply every thing which we know about list on library.
Determining which type of SharePoint list to use can be confusing at first. Do you need a Contact list or a custom list? Although all lists perform the same basic function of tracking information, some lists offer additional columns or menu commands that are unique to that kind of list.
All the lists in SharePoint 2010 use the Ribbon to display access to all list commands.
Comparison of SharePoint’s List Types
Type of List
When to Use It
What Makes It Superior
|Announcements||To display brief announcements on your site’s home page.||You can enter expiration dates for announcements.|
|Contacts||To track contacts, especially if you want to use Outlook for data entry.||You can remove columns that you don’t need.|
|Discussion Board||To create a discussion forum where people can post messages and reply to them.||Evaluate third-party add-ons if you want a robust discussion forum.|
|Links||To track hyperlinks.||Uses a Hyperlink column that automatically formats entered text as HTML anchor links.|
|Calendar||To track calendar items.||Can synchronize with Outlook and knows how to handle recurring events.|
|Tasks||To track tasks.||Can synchronize with Outlook; Tasks lists can be grouped with summary tasks.|
|Project Tasks||To track work items for a project.||Can display as a Gantt chart. Many people consider this SharePoint’s Project Lite offering.|
|Issue Tracking||To track trouble tickets.||Works well with issues that have three states — open, closed, and resolved.|
|Survey||To take a poll.||Allows you to create a set of questions that users must walk through.|
|Custom||To create a list with columns that you define.||Allows you to create a list specific to your content and can for example act on certain content in special ways.|
|KPI (Key Performance Indicator)||To display graphical status indicators.||Lets you evaluate selected business data against specified goals and display that information in various formats such as scorecards and dashboards.|
|Import Spreadsheet||To create a list based on an existing spreadsheet.||Lets you use an existing Excel spreadsheet as the basis of the list; can help avoid rework and repeated effort entering data.|
|External||To create a list based on a data source outside SharePoint.||Lets you display data from other (non-SharePoint) databases or web services.|
The lists here just scratch the surface of what you can do with lists in SharePoint. Lists can be used similar to how tables are used in databases to store the data for an application.
lists from your team site are stored in a single table in SharePoint’s content database.
enjoy …. 🙂 🙂 🙂